Office Support Administrator job in Perth & Kinross

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CV-Library jobs

Job Title: Office Support Administrator
Job Type: Permanent
Location: Perth & Kinross
Salary: £17000 - £18000/annum
Company: CV-Library
Category: Administration

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Job Description: Our client based in Perth is recruiting for an Office Support admin to join their team.

To provide general office support for the Perth office.

Key responsibilities & accountabilities

Within this role key responsibilities will include:

Opening and distributing mail for designated Senior Management and / or the office.
Scan incoming correspondence to Alfresco for distribution to the administration teams
Answering the main office telephone, taking messages and handling any associated queries.
The incumbent will be expected to know the details of the associated client teams and to be able to field enquiries, work under own initiative to resolve issues and assist in deadline management.
Meeting room diary management. Proactively managing, prioritising and scheduling meetings.
Organising and planning internal and external meetings, ensuring room bookings, catering and facility requirements are arranged in a timely manner. Attending meetings when requested to take minutes of key actions and proactively follow up and report on progress.
Organising client events and conferences on behalf of the Senior management as and when required.
Collating relevant information to produce client/trustee reports, tender documentation, Board papers and subsequently generating and binding associated final documents.Job Requirements

Knowledge & experience

Computer literate to advanced levels in Microsoft Office including Word, PowerPoint, Excel and Outlook with proven strength in document and presentation formatting and mail merge.
Training, education & qualification
Educated to a minimum of GCSE or equivalent standard ,ideally including Maths and English - minimum grade B.Skills, abilities & personal qualities

Critical criteria:

Exceptional communication and interpersonal skills.
Smart appearance and professional customer focused approach to meeting/greeting clients.
Well-developed written communication skills, with the ability to construct professional letters.
Assertive and diplomatic when dealing with senior people.
Excellent organisational and prioritisation skills, with the ability to anticipate tasks in advance.
Proven negotiation skills.
Good project and time management skills

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